Professional Share Register Setup & Updates

The share register is an official record of all shareholders, their shareholding percentages, and past share movements. It is a legal requirement under the Companies Act.

All private and public companies must maintain an up-to-date share register.

No — it is kept internally by the company but must be available for inspection.

• Shareholder names

• ID/passport numbers

• Share classes

• Number of shares held

• Issue dates

• Transfers

• Certificates issued

A legal document confirming ownership of shares. Issuing share certificates is mandatory when shares are allocated.

Different categories of shares, such as ordinary, preference, or voting shares.

Through a directors’ resolution and formal update of the share register. CIPC must also be notified in certain cases.

Yes — a share transfer form must be signed and recorded in the register.

Penalties, compliance issues, ownership disputes, and difficulty with tax or funding applications may occur. We reconstruct missing registers.

Every time shares are issued, transferred, or cancelled.

Yes — private companies may have a single shareholder.

Yes — foreign shareholders must appear in the register with verified passport details.

A document used to transfer shares between parties, containing transfer details and signatures.

Not anymore — securities transfer tax (STT) is paid electronically.

Only with proper resolutions, agreements, and updates to the register.

Yes — SARS may request the register during audits.

Yes — BO updates must reflect the new shareholders.

Auditors, banks, or buyers request the register to confirm ownership.

Yes — we create, update, and manage fully compliant registers.

Yes — including design, issue, and digital or physical copies.